Easy Access will automatically filter the database to show only the departments that the User has Access Rights to.
In order to use Access Rights, you must have set up the following in Easy Access:
- You must have more than one department set up in the Bureau Setup. At least one department should have a different Access Level.
- You must have the Password Protection option selected in the Options Setup.
- You must have Users entered into the User Setup. Users should have Access Rights assigned.
Once the following has been set up when a user first starts Easy Access, only the departments that the user has access to will be available to them. When they add a new inquiry, they will only be allowed to use the departments they have access to. When they bring up the Inquiry List, only the departments they have access to will be shown in the list.
Using Access Rights allows you to easily block out certain users from certain departments. Example: The Salespeople will not be allowed to run inquiries using the Collection Department. It is like having many separate Inquiry Databases, although all the information is still stored in one database.
For more information on setting up Access Rights in Easy Access, see User Access Rights or Department Access Level.